Forever crunched for time? We give you 8 intelligent time management ideas that would ease your life. My favorite is point number 7 here on the list!
Really, the importance of this cannot be over-emphasized. To get it clear, create mental baskets in your mind ” Urgent-can’t wait”; Urgent- can wait for a day”, “not so urgent” “can get to it next week”.
2. Create a schedule:
This would help you to plan for your tasks. A good way to do this is to start your day a few minutes in advance. Arrive early at work. Check your emails. Write down in your diary, by priority, along with the timelines. An example would be:
|Presentation formatting error rectification||Urgent||9.00 AM to 12:00PM|
|Meeting an irate client||Urgent||12.00 to 1:00 AM|
3. Follow your schedule:
Creating it is as important as sticking to the plan. Try not to overshoot the time set for each task. It is important that you keep some buffer when planning for the time. This would give you some leeway, even if you overshoot the time limit a little.
4. Shut away distractions:
If you need to, keep your phone on a “do not disturb” mode. Find a meeting room where you can work without distractions.
5. Set reminders
Use your smartphone smartly and use the reminder feature in your calendar. Follow it diligently and you would never miss a meeting or an assignment.
6. Learn to say “NO”
When you know that your plate is full, there is no point in taking on more. This would risk not only the quality of your work but also make you look like someone who never meets deadlines.
7. Keep perfection at bay
A lot of people fuss over perfections in everything. No wonder they lag behind timelines and are always cribbing that they do not have time! It’s good to do perfect work each time, but really bad if you miss other priorities as well. Try to do “good enough work”, rather than “perfect work” if you have your hands full.
8. Take a break
If you are stuck at some point, instead of wasting more time over it, get to it later. Don’t mess up timelines for other urgent tasks in waiting.